Rare role!!! Can you provide PA / Secretarial and Office Coordination including reception and administration support to this immigration office?

Based on the reception desk, you will be responsible for a variety of tasks including:

Personal Assistant:

• Managing Client relationships
• Preparing and updating client status reports
• Preparing visa enquiry reports
• Preparing accurate visa applications and other documentation from minimal instruction
• Attending to clients and dealing with enquiries and requests on behalf of fee earner
• Organise client meetings, functions and activities in conjunction with marketing team
• Attending to incoming and outgoing emails
• Research tasks
• Booking of travel and accommodation
• Photocopying, scanning, printing, faxing etc

Reception / Office Coordinator:

• Ensuring clients are greeted in a prompt and friendly, professional manner
• Attend to telephone calls, taking accurate messages where possible
• Attending to all incoming and outgoing calls for the office
• Maintaining common areas (reception, kitchen, stationary cupboard, photocopying area etc) to a high standard
• Creating files and archiving
• Attending to outside deliveries if required
• Coordinating induction program for new starters
• Overseeing general office requirements liaising with building management / contractors
• Coordinate all office events both team events and client functions
• Liaise with IT regarding new users and issues
• Ad hoc duties as requested

To be considered for this unique opportunity you will need to have:

• A minimum of three years experience as a Legal Secretary
• Previous experience in immigration law is advantageous
• A polite and courteous manner, empathy to different cultures
• A flexible manner, open attitude to tasks
• Excellent communication skills
• Sound computer skills (minimum 70wpm and intermediate advanced knowledge of Word)
• Team player attitude
• Willing to learn and take on new tasks

Is this you? This is a superb opportunity for an individual seeking a busy role in a small office environment. Please note this is a full time, permanent position and you must be available on this basis. APPLY NOW!! Immediate interviews are available.